Airtable Guide


Airtable Guide

Airtable Overview

Learn what makes Airtable special and how it’s organized.



In a world filled with increasingly specific and rigid apps, Airtable takes a radically different approach by giving you (yes, you!) the building blocks to create your own way of organizing anything from film projects to apartment hunts and customer lists.

It makes all of this possible by giving you the ability to create your own databases and adapting them to your specific needs. Planning a wedding? You can set up Airtable to keep track of guests, venues, and gifts in exactly the way that you want. Use it to manage projects, organize customer relationships, catalog your inventory, or make reusable checklists. All this with a fast, flexible, spreadsheet-like interface that you already know how to use.

And as every great tool should, it comes complete with a top-notch mobile experience, real-time collaboration, and cloud-based sync, so you can access your content from anywhere.

Airtable demo screenshot

Finding your way around

To get started, these are the basic components of Airtable:

  1. Bases – A Base is a single database containing bases-1all the information you need for a project or interest. It’s the equivalent of a workbook in traditional spreadsheet programs. You can create Bases for personal projects like novel planning or home renovation, or for work use cases like job-applicant tracking or event planning.
  2. Tables – Each Base can have one or more tables, tables-1similar to worksheets in a spreadsheet. Tables are used to hold a list of one particular type of item. For example, a vacation-planning Base could have different tables for destinations, hotels, and restaurants.
  3. Views – Views are different ways to look at views-1the data in a table. You can save your own views, meaning you can have unique settings for column and row order, hidden columns, and filters.
  4. Fields – Fields are the database equivalent of a fields-1spreadsheet column. Unlike in spreadsheets, each Airtable field can have a special field type for different kinds of rich content. The field types include: file attachment, checkbox, phone number, long text, and select dropdown. They help ensure that your data stays tidy and consistent.
  5. records-1Records – Records are the database equivalent of a row in a spreadsheet. Each record is basically an item in your list.  In a table of books, each record is a different book.

Next: Creating a Database